Document management optimization

Document management optimization may be provided because of two main reasons. Some companies like telcos, banks, process a lot of standard documents. So, their goal is one documents process cost reduction.  Other companies for example head ffices works with big variety of documents and their tasks is making desicions in reasonable time and following standard business processes.

Document management optimisation may be provided in two directions - document categories and tamplates  and documents routes.

Following methods may be used:

·         Document template standartizaton

·         Approval and signing routes change

·         Electron archive creation 

·         Approval and signing automation

·         Publishing and mailing automation.

The most deep method of document management optimization is business processes connceted with documents reengineering. In some cases it's possible to exclude document from business processes.

Most used example of document management optimization is typization of some documents, for example taking of requests for purchase from the main stream of unstructured notices and development of specific template and route for them.

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